Privacy Policy

Philo Trust (“We”) are committed to protecting and respecting your privacy and protecting your personal information.

This policy (together with our terms and conditions) and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”), which have been incorporated into the Data Protection Act 2018 (DPA 2018).

1. Definitions
   1. Data controller – A controller determines the purposes and means of processing personal data.
   2. Data processor – A processor is responsible for processing personal data on behalf of a controller.
   3. Data subject – Natural person.
2. Who are we?
   1. Philo Trust is the data controller and as such, must let you know how we collect, use, store and protect (“process”) the personal information entrusted to us. Our contact details are:
      • Address – Philo Trust, Witton House, Lower Road, Chorleywood, Rickmansworth, WD3 5LB, UK.
      • Phone – (+44)1923 287777.
      • Email– connect@canonjjohn.com.
   2. For all data matters contact the Data Protection Officer:
      • Address – FAO: Data Protection Officer, Philo Trust, Witton House, Lower Road, Chorleywood, Rickmansworth, WD3 5LB, UK.
      • Phone – (+44)1923 287777.
      • Email – dpo@canonjjohn.com.
3. The Personal Data we process:
   1. Your personal data from ‘opt-in’ options you have selected (eg. contact form on our website).
   2. Special category data, under the GDPR, is deemed more sensitive information in relation to your race, ethnic origin, politics, religion, trade union membership, biometric and genetic data, health, sex life or sexual orientation. We do not collect special category data.
   3. Our website uses browser cookies; please see our cookie policy on the website for further information.
4. The purpose(s) of processing your personal data
   1. We use your personal data for the following purposes:
      • To facilitate your engagement with JustOne events.
      • To answer any queries you may have regarding JustOne events.
5. What is our legal basis for processing your personal data?
   1. Consent of the data subject.
      • Replying to any queries/requests received via the website.
   2. Processing necessary for the purposes of the legitimate interests of the data controller or a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of the data subject. Where the Legitimate Interests of the charity has been balanced against those of the data subject.
      • Where we do not have provable consent from you to retain and process your data (complying with GDPR), we will assume that processing your data is a legitimate interest of Philo Trust if one of the following conditions applies:
      • We have a pre-existing relationship where we have sent you updates, marketing and fundraising and we have had no reason to think that such communications were not welcome, or
      • By virtue of your position as a church leader, minister or public figure, such personal data of your which is readily available in the public domain (typically your own website).
      • …we assume that processing your data is a legitimate interest of Philo Trust.
   3. More information on lawful processing can be found on the ICO website.
6. Further Processing
   1. We do not use your personal data for a new purpose, not covered by this Data Privacy Notice.
7. Providing us with your personal data
   1. If you wish to contact us regarding JustOne, we will ask you to provide your personal data. Failure to provide such data means that we will be unable to contact you in this way.
8. Disclosure of your personal data
   1. Your personal data will be treated as strictly confidential and will be shared only with organisations we use to directly facilitate our work (e.g. we use a third-party email mailing list to facilitate our email newsletters). Any organisation we use in this manner are under the same obligations under the Data Protection Act 2018 to safe-guard your data as we are.
9. International Transfers
   1. We do not transfer data outside the EEA.
10. How we protect your personal data
    1. Protecting your data is important to us and we have put in place security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, volunteers, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
    2. We have put in place procedures to deal with any suspected personal data breaches and will notify you and any applicable regulator of a breach where we are legally required to do so.
    3. We may anonymise your personal data (so that you can no longer be identified from such data) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
    4. Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
    5. When you leave our website, we encourage you to read the privacy notice of other websites you visit.
11. How long do we keep your personal data?
    1. We keep records of any financial transactions with us for eight years. This is a legal requirement.
    2. Any other data is deleted within 1 month of us becoming aware that we no longer need it (eg. if you tell us you no longer wish to receive our mailings).
12. Your rights and your personal data
    1. Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
       • The right to request a copy of the personal data which we hold about you;
       • The right to request that we correct any personal data if it is found to be inaccurate or out of date;
       • The right to request your personal data is erased where it is no longer necessary to retain such data;
       • The right to withdraw your consent to the holding and processing of your data at any time, where Consent was the lawful basis for holding / processing your data.
       • The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
       • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
       • The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
13. Keeping your data up to date
    1. We always try to ensure the data we hold is accurate and up to date. Please advise us if you change any details, such as your address, contact number, etc. so that we may update our records accordingly.
14. Automated Decision Making
    1. We do not use any form of automated decision making.
15. Changes to our privacy policy
    1. Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.
16. How to make a complaint
    1. To exercise all relevant rights, queries or complaints please in the first instance contact our Data Protection Officer:
       • Address – FAO: Data Protection Officer, Philo Trust, Witton House, Lower Road, Chorleywood, Rickmansworth, WD3 5LB, UK.
       • Phone – +441923 287777.
       • Email – dpo@canonjjohn.com.
    2. If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 030 3123 1113or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.

Cookie Policy

This site uses cookies  – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for elements such as shopping carts, and provide anonymous tracking data to third party applications like Google Analytics.

The cookies use on this site can be categorised as such:

1. Strictly necessary cookies– these cookies enable services you have specifically asked for. These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for, like shopping baskets or checkouts, cannot be provided.
2. Performance cookies– these cookies collect anonymous information on the pages visited. These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how a website works.
3. Functionality cookies– these cookies remember choices you make to improve your experience
4. Targeting cookies or advertising cookies– these cookies collect information about your browsing habits in order to make advertising relevant to you and your interests.

Below is a comprehensive table of the cookies used by this site: